In cases where only a certain number of inside pages have been amended for a particular country (i.e. the imprint page was adapted for Chile, but the rest of the files remain as per the Spanish edition), the following instructions should be followed.
Generally, only amended spread(s) should be supplied; the rest should be deleted. If only one page has been updated in a spread, the entire spread needs to be supplied. Supply text PDFs for the amended page(s) only.
Please see below the different scenarios and instructions on supplying files for archiving in each case:
A title containing several individual InDesign spreads:
- Please follow the usual archiving guidelines.
A title containing an InDesign file with multiple spreads (i.e. “CHL_004-009_xxxxxx”):
1. Only first page (i.e. p. 004) is changed:
- Delete the spreads for pp. 006-009 in InDesign, leaving spread 004-005.
- Rename the InDesign file “CHL_004_xxxxxx”.*
- Supply the Text PDF for p. 004 and the preview PDF for spread 004-005.
2. Only one page (i.e. p.007) is changed:
- Delete the spreads for pp. 004-005 and pp. 008-009 in InDesign, leaving spread 006-007.
- Ensure that the pagination remains correct.
- Rename the InDesign file “CHL_007_xxxxxx”.*
- Supply the Text PDF for p. 007 and the preview PDF for spread 006-007.
3. Consecutive pages 004-007 are changed:
- Delete the spreads for pp. 008-009 in InDesign, leaving only spreads 004-005 and 006-007.
- Rename the InDesign file “CHL_004-007_xxxxxx”.
- Supply the individual Text PDFs and preview PDFs for each spread pp. 004-005 and pp.006-007.
4. Non-consecutive pages 004 and 007 are changed:
- Separate spreads and create individual InDesign files for spreads 004-005 and 006-007.
- Ensure that the pagination remains correct.
- Name the InDesign files after the page that has been changed (i.e. “CHL_004_xxxxxx” and “CHL_007_xxxxxx”). If both pages of a spread are amended, this should be reflected on the naming of the .indd doc (i.e. pp. 004 & 005 are amended, then spread to be named “CHL_004-005_xxxxxx etc).
- Supply individual Text PDFs for pp. 004 and 007 and preview PDFs for spreads 004-005 and 006-007.
* InDesign file name to include the page number of the amended page only